How to Prioritize Big Projects & Break Them into Simple Tasks

Cultivating the Habit of The Most Efficient People in the World – Prioritizing Tasks and How to Break Them Down

A successful and productive day awaits you…

…as soon as you figure out what your top priorities are, and how to break them into smaller pieces.

If I were to ask you to following…

What is keeping you from accomplishing your medium to big goals in life?

The answer most likely involves one of the following: 

I don’t know what I should be focused on.

I don’t understand how to get from point A to point M. 

I don’t even know where to start.

Did I get those right? Does that ring true in your mind?

Are you ready to learn how to tackle these thoughts and struggles?!

I will show you below how to set yourself up for success each day. 

I break it all down for you on a single piece of paper…

This is my Daily Setup. 

This is what gets filled out on my desk everyday. 

This is how I cut through the OVERWHELM that so easily creeps into our minds. 

This system works because it…

• sets the tone for your day – gratitude and affirmations. 
• groups like tasks together by priority
• teaches and trains you how to break larger priorities into bite size tasks. 
• holds a spot for your daily meals and water consumption.

The feeling you have at the end of the day, after The Daily Setup is “set up” and you follow through on it…………….

PRODUCTIVITY BLISS. 

CONFIDENCE.

READY FOR THE NEXT DAY. 

(Not mentioned here: any sense of overwhelm! Wahooo!) 

The Daily Setup Examples 

How about we look at some examples of The Daily Setup from my life…as well as different things that could go into each section. 

Today I am grateful for: 

Start your day with a moment of gratitude – express your thanks for the small and the big in your life. 

• family
• comfortable home
• beautiful friendships
• rambunctious, adventurous boys (most days LOL)
• grace
• love 
• church community
• new desk for my office
• sports and activities that are open for the boys to enjoy during pandemic season

Today I am: 

This is the affirmation section…where you set your positive mindset for the day.

The statement should be short and complete the “I am POSITIVE ADJECTIVE OR VERB” sentence.

• determined
• focused
• creative
• brilliant
• strong
• courageous
• fearless
• hard worker
• successful
• prepared
• worthy
• enough
• open to opportunity
• making an impact

Priority Break Downs

Here are a few tasks from my life and how I break them down. 

Weekly Email Newsletter

• plan content
• setup email and copy link
• write email
• send email to proof
• schedule email to weekly email newsletter friends 

Reach School Fundraising Goal

• outreach – dance video
• answer questions on Q/A post
• finalize transfer details

Phase 1 for Cookbook #5

• setup “example” for recipe template
• record instructional video
• send instructions and timeline to Cookbook Dev team

Austin’s 8th Birthday Prep 

• List of small gift ideas for scavenger hunt
• Set up locations and clues for scavenger hunt
• Wrap and place gifts in locations
• Cake and ice cream to grocery list for family party

If you think this Daily Setup System would help you get clear on your daily priorities and tasks, I highly recommend getting one of my Daily Setup Tearpads for your desk. It’s a perfect complement to your existing daily planner too.